Every Dollar You Save on Bookkeeping
Is a Dollar That Goes to Your Mission.
Fund accounting, donor tracking, grant management, and Form 990 preparation — get a dedicated U.S.-based bookkeeper who understands the unique financial requirements of nonprofits and 501(c)(3) organizations.
Bookkeeping for Every Type of Nonprofit Organization
Whether you're a grassroots charity or an established 501(c)(3), we understand the specific financial standards nonprofits must meet.
501(c)(3) Charities
Public charities, private foundations, and religious organizations with fund accounting and Form 990 requirements.
Educational Organizations
Private schools, tutoring nonprofits, scholarship funds, and education-focused organizations.
Health & Human Services
Community health centers, food banks, shelters, and social services nonprofits receiving grants and donations.
Arts & Cultural Orgs
Museums, theaters, galleries, and cultural nonprofits managing event revenue, memberships, and grants.
Environmental Nonprofits
Conservation organizations, environmental advocacy groups, and land trusts with complex grant structures.
Community & Civic Orgs
Chambers of commerce, 501(c)(6) associations, community foundations, and civic organizations.
Nonprofit Bookkeeping Is Fundamentally Different From For-Profit Accounting.
Fund accounting, restricted vs. unrestricted funds, donor reporting, and Form 990 compliance require specialized expertise that most general bookkeepers don't have.
Fund Accounting Complexity
Nonprofits must track restricted and unrestricted funds separately — a requirement most for-profit bookkeeping systems aren't built for. Mixing funds can jeopardize your 501(c)(3) status and mislead donors about how their gifts are being used.
Form 990 Preparation
The IRS Form 990 is one of the most complex tax forms in existence — and failure to file or filing incorrectly can cost your organization its tax-exempt status. Most general tax preparers aren't equipped to handle it.
Grant Tracking and Reporting
Grants come with strings attached. Restricted grant funds must be tracked separately and reported accurately to grantors. Missing a reporting requirement can disqualify you from future funding.
Donor and Donation Tracking
Every donation must be properly recorded, acknowledged, and categorized as restricted or unrestricted. Without accurate donor records, you can't issue correct acknowledgment letters or prepare an honest annual report.
Board Financial Reporting
Your board has a fiduciary duty to oversee the organization's finances — but they can only do that with accurate, timely financial reports. Messy books mean uninformed decisions at the governance level.
Limited Staff, Limited Time
Most nonprofits operate lean. Your executive director and program staff shouldn't be spending their time on bookkeeping — that time belongs to your mission, your donors, and the community you serve.
Nonprofit-Specific Bookkeeping That Keeps You Compliant and Mission-Focused
We set up QuickBooks with nonprofit fund accounting — restricted and unrestricted funds tracked separately, grants recorded correctly, and donor contributions properly documented. Your board gets the reports they need. Your auditors get clean books. Your donors get the transparency they expect.
- Fund accounting in QuickBooks — restricted and unrestricted funds tracked separately
- Grant tracking and expense allocation — every grant dollar accounted for
- Donation and donor record keeping — accurate, IRS-compliant acknowledgments
- Monthly board-ready financial reports — Statement of Activities and Financial Position
- Form 990 preparation — accurately prepared and filed on time, every year
- Audit-ready books year-round — organized documentation for any funder or auditor
📚 Fund Accounting Overview — Monthly
✓ CompliantEverything We Handle for Your Nonprofit
Your dedicated bookkeeper manages every financial detail — so your team can stay focused on the mission.
Fund Accounting
Restricted and unrestricted funds tracked separately in QuickBooks — always compliant, always clear.
Grant Tracking & Allocation
Every grant recorded by fund with expenses allocated correctly so you're always ready for grantor reporting.
Donor & Donation Records
All contributions recorded accurately with proper restricted/unrestricted classification and acknowledgment support.
Board Financial Reports
Monthly Statement of Activities and Statement of Financial Position prepared in formats your board can act on.
Payroll & Staff Expense Records
Staff payroll, contractor payments, and volunteer expense reimbursements all tracked and categorized correctly.
Bank & Account Reconciliation
Every account balanced monthly — no unrecorded transactions, no discrepancies, no end-of-year surprises.
Form 990 Preparation & Filing
Your annual Form 990 prepared accurately and filed on time — protecting your tax-exempt status every year.
Audit-Ready Documentation
Clean, organized books with complete documentation — ready for any funder audit or independent review.
Direct Bookkeeper Access
Call or email your dedicated bookkeeper any time — same person every month who knows your organization.
The Form 990 Is Not Optional — And Getting It Wrong Is Expensive
Failing to file a Form 990 for three consecutive years results in automatic revocation of your tax-exempt status. Filing one inaccurately invites IRS scrutiny. We prepare your 990 from the clean books we've maintained all year — accurately, on time, every year.
Form 990, 990-EZ & 990-N
We prepare the correct 990 form for your organization's size and revenue — accurately completed from your year's books.
Program Expense Reporting
Program, management, and fundraising expenses allocated correctly — the breakdown the IRS and your donors look at most.
Tax-Exempt Status Protection
Accurate, timely filing every year ensures your 501(c)(3) status stays protected — so your donors' gifts remain tax-deductible.
Nonprofit Financial Compliance Is Non-Negotiable
Your donors, grantors, and the IRS all expect accurate, transparent financials. Accountlet keeps you ready.
Plans Built for Nonprofits of Every Size
No hidden fees. No setup costs. Cancel anytime with 30 days notice.
Small Nonprofit
Perfect for emerging nonprofits and small organizations with up to 150 monthly transactions.
- Monthly bookkeeping & reconciliation
- Fund accounting setup
- Dedicated bookkeeper
- Up to 150 transactions/mo
- Form 990 prep add-on available
Growing Nonprofit
For nonprofits with multiple programs, grant funding, and higher transaction volume.
- Everything in Starter
- Up to 400 transactions/mo
- Grant & donor tracking
- Monthly board financial reports
- Unlimited phone & email support
Established Nonprofit
For larger nonprofits with multiple programs, high transaction volume, and Form 990 included.
$659/month
- Everything in Growth
- Up to 750 transactions/mo
- Form 990 preparation included
- Multi-program reporting
- Dedicated account manager
Large organization or complex grant structure? Let's talk custom pricing →
Nonprofit Bookkeeping Questions
Yes. Fund accounting is the foundation of nonprofit bookkeeping — and it's what separates nonprofit financial management from standard for-profit bookkeeping. We set up QuickBooks with classes and locations to track restricted and unrestricted funds separately, so your books are always compliant with donor restrictions and nonprofit accounting standards.
Yes. Form 990 preparation is available as an add-on on our Starter and Growth plans, and is included on our Scale plan. We prepare the correct form for your organization's size — Form 990-N, 990-EZ, or full Form 990 — accurately from the books we've maintained all year. Filing on time, every year, protects your tax-exempt status.
Every grant is set up as a separate restricted fund in QuickBooks with its own revenue and expense tracking. As grant funds are spent on allowable expenses, they're correctly allocated to that grant fund. This gives you — and your grantors — a clear, accurate picture of how every grant dollar was used, at any point during the grant period.
Yes. We produce monthly financial reports in the formats nonprofits use — Statement of Activities (the nonprofit equivalent of a P&L), Statement of Financial Position (balance sheet), and budget vs. actual reports. These are delivered in a format your board can review and act on at every meeting, supporting their fiduciary responsibility.
Yes. We provide your auditors or CPA with full QuickBooks access, a complete year-end package, trial balance, and supporting schedules. Many nonprofits are required to undergo annual audits or financial reviews — clean, organized books make that process faster and less expensive for your organization.
Let Us Handle the Books.
You Handle the Mission.
Get matched with a dedicated nonprofit bookkeeper in 24 hours. Setup takes 8 minutes and there are no fees to get started.
Accountlet LLC provides bookkeeping and tax preparation services and does not offer Audit, Review, or Attestation Services. Accountlet does not provide legal advice regarding tax-exempt status or nonprofit compliance. Prices shown are starting rates. Final pricing based on transaction volume and services selected.