Your Properties Are Working Hard.
Your Books Should Too.
Rental income tracking, depreciation, Schedule E, repairs vs. capital improvements — get a dedicated U.S.-based bookkeeper who understands real estate inside out.
Real Estate Bookkeeping Is Complex.
Generic Bookkeepers Get It Wrong.
Rental properties come with a unique set of financial complexities that most bookkeepers aren't equipped to handle correctly.
Repairs vs. Capital Improvements
Misclassifying a repair as a capital improvement — or vice versa — is one of the most costly bookkeeping mistakes a landlord can make. The tax treatment is completely different and the IRS notices.
Depreciation Tracking
Depreciation is one of your most powerful tax deductions as a real estate investor. Without accurate tracking — including cost segregation — you're leaving significant money on the table every year.
Multi-Property Chaos
Three properties, six properties, twelve — each with its own income, expenses, mortgage, and maintenance. Keeping them separate and organized is a full-time job on its own.
Schedule E Preparation
Schedule E requires detailed income and expense reporting for each rental property. Missing deductions or misreporting income can trigger audits and penalties.
Security Deposits & Escrow
Security deposits aren't income when received — but most landlords book them that way. Incorrect handling creates tax problems and balance sheet inaccuracies that compound over time.
1031 Exchange Tracking
Like-kind exchanges have strict timing rules and documentation requirements. Without meticulous records, you can accidentally trigger capital gains taxes on transactions that should be deferred.
One Bookkeeper for Your Entire Portfolio
We set up a clean QuickBooks structure that tracks every property separately — income, expenses, mortgage interest, depreciation — giving you a clear picture of what each property actually earns.
- Per-property P&L reports — see profit/loss on each unit separately
- Correct repairs vs. capex classification — no costly IRS misclassifications
- Depreciation schedules — tracked and maximized every year
- Schedule E ready books — your CPA gets exactly what they need
- Security deposit handling — correctly recorded as liability, not income
- Mortgage & escrow tracking — interest, principal, and impounds separated
📊 Your Property Portfolio — Monthly View
Everything We Handle for Real Estate Investors
From single-family rentals to commercial portfolios — your bookkeeper covers every financial angle.
Per-Property Income Tracking
Every rent payment, late fee, and laundry income tracked and categorized by property.
Repairs vs. Capital Improvements
Correct classification every time so your tax deductions are maximized and audit-proof.
Depreciation Schedules
We maintain accurate depreciation records for every asset in your portfolio.
Mortgage & Interest Tracking
Principal vs. interest split correctly recorded for every loan on every property.
Security Deposit Management
Deposits recorded as liabilities — not income — with correct treatment when returned or applied.
Schedule E Preparation
Books delivered Schedule E-ready so your CPA can file accurately and efficiently.
1031 Exchange Documentation
Meticulous records for like-kind exchanges to protect your tax-deferral status.
Property Manager Reconciliation
We reconcile property management statements against your bank to catch errors fast.
Portfolio Performance Reports
Monthly reports showing income, expenses, and net profit for each property and in total.
Why Real Estate Investors Choose Us
We're not a general bookkeeping service. We understand real estate.
QuickBooks Built for Real Estate
We structure your QuickBooks with classes and locations so every property has its own set of books — giving you per-property P&L reports that actually mean something.
Tax-Optimized From Day One
Depreciation, cost segregation categories, repairs vs. capex — we set up your books to maximize every legal deduction available to real estate investors.
CPA-Ready Year-Round
We collaborate directly with your CPA, handing off clean, organized books and supporting schedules that make tax prep fast and accurate.
Scales With Your Portfolio
Whether you own 2 units or 20, we scale with you. As your portfolio grows, your books stay clean without adding to your workload.
Plans Built for Every Stage of Your Portfolio
No hidden fees. No setup costs. Cancel anytime with 30 days notice.
New Investor
Perfect for landlords with 1–3 properties and up to 150 monthly transactions.
- Monthly bookkeeping & reconciliation
- Per-property P&L reports
- Dedicated bookkeeper
- Up to 150 transactions/mo
- Schedule E-ready books
Active Investor
For investors with 4–10 properties and higher monthly transaction volume.
- Everything in Starter
- Up to 400 transactions/mo
- Cash flow statement
- Monthly bookkeeper calls
- Unlimited phone & email support
Portfolio Investor
For large portfolios, commercial holdings, and multi-entity real estate structures.
- Everything in Growth
- Up to 750 transactions/mo
- Multi-entity support
- Annual tax filing included
- Dedicated account manager
Large portfolio or commercial holdings? Let's talk custom pricing →
Real Estate Bookkeeping Questions
Yes. Many real estate investors hold properties in separate LLCs. Our Scale plan supports multi-entity bookkeeping, with separate books for each entity and consolidated reporting across your entire portfolio so you always see the full picture.
Yes. We maintain depreciation schedules for every property and asset in your portfolio. We work with your CPA to ensure depreciation is correctly calculated and reported, maximizing your deductions while keeping your books audit-ready.
This is one of the most critical distinctions in real estate bookkeeping. We review each expense and apply the correct IRS classification — repairs are expensed immediately while capital improvements are capitalized and depreciated. We document our reasoning so you're protected if ever questioned.
Absolutely. We reconcile property management statements — owner distributions, maintenance charges, management fees — against your bank account monthly. If your property manager's numbers don't match, we catch it and flag it immediately.
Yes. We can grant your CPA accountant-level access to your QuickBooks Online file at any time. At year-end, we also prepare a complete tax package including trial balance, supporting schedules, and a depreciation summary — everything your CPA needs to file accurately.
Ready to Get Your Portfolio Financially Organized?
Get matched with a dedicated real estate bookkeeper in 24 hours. Setup takes 8 minutes and there are no fees to get started.
Accountlet LLC provides bookkeeping services and does not offer Audit, Review, or Attestation Services. Prices shown are starting rates. Final pricing based on transaction volume and services selected.