You Built a Store Worth Shopping In.
Let's Build Books Worth Looking At.
POS reconciliation, inventory tracking, COGS, seasonal cash flow, and sales tax — get a dedicated U.S.-based bookkeeper who understands the financial reality of running a retail business.
Retail Bookkeeping Has Layers Most People Don't See.
Inventory, shrinkage, seasonal swings, POS reconciliation, and sales tax — running a retail store is financially complex in ways that catch most business owners off guard.
Inventory & Shrinkage Tracking
Retail inventory is your largest asset — and your biggest source of financial confusion. Without accurate COGS and shrinkage tracking, your profit margin is a guess, not a number you can rely on.
POS Reconciliation
Your POS system records sales. Your bank records deposits. They should match — but they rarely do without proper reconciliation. Discrepancies accumulate fast and tell you nothing about why.
Seasonal Cash Flow Swings
Q4 makes you feel rich. January makes you feel broke. Without monthly financial statements, it's impossible to plan for slow seasons, manage inventory purchases, or build a cash reserve.
Sales Tax Complexity
Retail sales tax rules vary by state, county, and even product category. What's taxable and at what rate changes constantly — and getting it wrong means penalties or overpaying.
Returns & Exchanges
Returns reduce revenue and put inventory back on the shelf — but both sides of that transaction need to be recorded correctly or your books overstate income and understate inventory.
Part-Time & Seasonal Payroll
Retail businesses rely on part-time staff and seasonal hires — each with different pay rates, hours, and tax withholding needs. Managing payroll correctly for a shifting workforce is time-consuming.
A Bookkeeper Who Understands What It Takes to Run a Store
We set up your QuickBooks to track every dimension of your retail business — daily POS sales, inventory costs, vendor payments, payroll, and operating expenses — so your monthly P&L actually tells you how your store is performing.
- Daily POS & sales reconciliation — every register balanced against bank deposits
- Inventory & COGS tracking — true gross margin on every product category
- Returns & exchange recording — revenue and inventory both adjusted correctly
- Vendor & supplier bill tracking — purchase orders matched to payments
- Payroll for all staff types — full-time, part-time, and seasonal employees
- Monthly P&L & cash flow reports — plan for slow seasons before they hit
📊 Monthly Retail P&L Statement
✓ ReconciledEverything We Handle for Your Retail Business
Your dedicated bookkeeper covers every financial angle — from daily sales to year-end tax prep.
POS System Reconciliation
Square, Clover, Lightspeed, Shopify POS — every system reconciled against your bank deposits monthly.
Inventory & COGS Tracking
Product costs matched to sales for accurate gross margin reporting by category or SKU.
Returns & Exchange Recording
Every return correctly reduces revenue and restores inventory — books stay accurate no matter the volume.
Vendor & Supplier Bill Tracking
Purchase orders, vendor invoices, and supplier payments tracked and categorized as COGS or expenses.
Payroll for All Staff Types
Full-time, part-time, and seasonal employees — all payroll reconciled with correct tax withholding.
Bank & Credit Card Reconciliation
Every account balanced monthly — no unrecorded transactions, no mystery charges, no surprises.
Sales Tax Record Keeping
Sales tax collected tracked separately from revenue — clean records ready for your tax preparer.
Monthly P&L & Cash Flow Reports
Clear monthly financial statements so you can plan inventory purchases and staffing around cash flow.
Tax-Ready Books Year-Round
Clean, organized books handed to your CPA at year-end — no scrambling, no missing records.
$0
Setup fees to get started
24hr
Matched with your bookkeeper
100%
U.S.-based professionals
20+
Years of accounting experience
Plans Built for Retailers at Every Stage
No hidden fees. No setup costs. Cancel anytime with 30 days notice.
Small Boutique
Perfect for single-location stores with up to 150 monthly transactions.
- Monthly bookkeeping & reconciliation
- POS & bank reconciliation
- Inventory & COGS tracking
- Up to 150 transactions/mo
- Dedicated bookkeeper
Growing Retailer
For busier stores with staff payroll, multiple payment types, and higher transaction volume.
- Everything in Starter
- Up to 400 transactions/mo
- Payroll reconciliation
- Monthly bookkeeper calls
- Unlimited phone & email support
Multi-Location
For retail chains, high-volume stores, and businesses with multiple locations or entities.
- Everything in Growth
- Up to 750 transactions/mo
- Multi-location & multi-entity
- Annual tax filing included
- Dedicated account manager
More than 750 transactions or multiple locations? Let's talk custom pricing →
Retail Bookkeeping Questions
We work with all major retail POS systems including Square, Clover, Lightspeed, Shopify POS, Toast, and others. We reconcile your daily sales reports and batch settlements against your bank deposits in QuickBooks, ensuring every transaction is accounted for accurately each month.
We track your cost of goods sold by matching supplier invoices and purchase orders to units sold each month. This gives you an accurate gross margin — not just revenue minus expenses, but true profitability per product category. We also record shrinkage and write-offs correctly so your inventory records stay reliable.
Yes. One of the biggest benefits of accurate monthly books is being able to see your seasonal patterns clearly. With proper monthly P&L and cash flow statements, you can plan inventory purchases, staffing ramp-ups, and cash reserves well ahead of slow periods instead of reacting when it's too late.
No — Accountlet handles bookkeeping only. We keep your sales tax records clean and organized so your CPA or a sales tax specialist can file accurately. Sales tax collected is tracked separately from your revenue and your records are always ready when it's time to file.
Absolutely. Many retailers today sell both in-store and online through platforms like Shopify, Etsy, or their own website. We track each channel separately in QuickBooks so you can see the profitability of your in-store vs. online business — and make better decisions about where to invest your energy and inventory.
Ready to Know Exactly What Your Store Is Making?
Get matched with a dedicated retail bookkeeper in 24 hours. Setup takes 8 minutes and there are no fees to get started.
Accountlet LLC provides bookkeeping services and does not offer Audit, Review, or Attestation Services. Accountlet does not file sales tax returns on behalf of clients. Prices shown are starting rates. Final pricing based on transaction volume and services selected.