Keep Your Fleet Moving.
Keep Your Books Clean.
IFTA fuel tax reporting, per diem tracking, owner-operator vs. employee drivers — get a dedicated U.S.-based bookkeeper who understands the financial complexity of running a transportation business.
Bookkeeping for Every Type of Transportation Business
From solo owner-operators to multi-truck fleets and logistics companies — we have the expertise your business needs.
Owner-Operators
Solo CDL drivers running their own authority. Per diem, IFTA, fuel costs, and self-employment taxes — all handled.
Small Trucking Fleets
2–20 truck operations with employee and contractor drivers. Payroll, fuel, maintenance, and revenue tracking per unit.
Freight Brokers
Commission income, carrier payments, and load tracking — clean books that show your true brokerage profitability.
Courier & Delivery Services
Local delivery fleets, last-mile logistics, and courier companies managing high-volume route revenue.
Dump Truck & Specialty Haulers
Construction haulers, flatbed operators, and oversize load carriers with job-based revenue tracking.
Passenger Transportation
Charter bus, limo, and non-emergency medical transportation companies with complex billing and payroll.
Trucking Finances Are Unlike Any Other Industry.
IFTA filings, per diem rules, fuel surcharges, and driver classification — trucking bookkeeping requires specialized knowledge most bookkeepers simply don't have.
IFTA Fuel Tax Reporting
The International Fuel Tax Agreement requires quarterly reporting of miles driven and fuel purchased in each state. Errors mean penalties. Most bookkeepers have never filed an IFTA return.
Per Diem Tracking
Drivers are entitled to per diem deductions for overnight travel — but only if you track it correctly. Missing or miscalculating per diem is one of the most common and costly mistakes in trucking.
Owner-Operator vs. Employee Classification
Misclassifying a driver as a 1099 contractor when they should be a W-2 employee exposes you to massive IRS penalties. The rules in trucking are uniquely complex and frequently audited.
Equipment & Maintenance Tracking
Trucks, trailers, and equipment are your biggest assets — and your biggest expenses. Proper depreciation, maintenance cost tracking, and Section 179 deductions require meticulous records.
Fuel Surcharges & Load Revenue
Base freight rates, fuel surcharges, accessorial fees, and detention charges all need to be tracked separately and reconciled against what was actually collected from brokers and shippers.
Multi-State Compliance
Operating across state lines means tax obligations in multiple jurisdictions. Without organized books, multi-state filings become a compliance nightmare that puts your authority at risk.
A Bookkeeper Who Knows the Road Ahead Financially
We build your QuickBooks around how your trucking business actually operates — revenue by load, costs by truck, and all the IFTA and per diem records you need to stay compliant and profitable.
- IFTA-ready fuel & mileage records — quarterly reports prepared accurately
- Per diem tracking — every overnight trip documented for maximum deductions
- Driver payroll & 1099 management — correct classification, zero IRS exposure
- Equipment depreciation & Section 179 — every asset maximized at tax time
- Revenue tracking by load or truck — know exactly what each unit earns
- Broker & shipper reconciliation — every payment matched against your invoices
⛽ IFTA Quarterly Summary — Q1 2026
All states reconciled · Ready to file
Never Miss an IFTA Filing Again
IFTA quarterly filings are required for any commercial vehicle operating in two or more IFTA member jurisdictions. Miss a deadline and you're looking at penalties, interest, and potential license suspension. We handle the whole process.
We Track Miles
Miles driven in each state recorded monthly from your logs and ELD data.
We Track Fuel
Every fuel purchase categorized by state with gallons and receipts documented.
We Prepare the Report
Quarterly IFTA summary prepared accurately and on time before the deadline.
You Stay Compliant
No penalties, no stress. Your IFTA license stays active and your records are audit-proof.
Everything We Handle for Your Transportation Business
Your dedicated bookkeeper covers every financial angle — from load revenue to quarterly tax filings.
IFTA Fuel Tax Records
Monthly tracking of miles and fuel by state — IFTA reports ready every quarter.
Per Diem Documentation
Every overnight trip tracked to maximize your per diem deduction at tax time.
Driver Payroll & 1099s
W-2 employees and 1099 contractors managed correctly with zero misclassification risk.
Fleet & Equipment Depreciation
Trucks, trailers, and equipment depreciated on correct schedules with Section 179 applied.
Revenue Tracking by Load or Truck
Know exactly what each truck or load earns — not just a blended total.
Maintenance & Repair Tracking
All maintenance expenses categorized correctly for accurate operating cost reporting.
Fuel Card Reconciliation
EFS, Comdata, and fleet fuel card transactions reconciled against your bank monthly.
Broker & Shipper Reconciliation
Every load payment matched against your invoices — missing payments caught immediately.
Tax-Ready Books Year-Round
Schedule C or Form 1120-S ready books delivered clean to your CPA at year-end.
Plans Built for Every Size Fleet
No hidden fees. No setup costs. Cancel anytime with 30 days notice.
Owner-Operator
Perfect for solo CDL drivers and owner-operators with up to 150 monthly transactions.
- Monthly bookkeeping & reconciliation
- IFTA mileage & fuel tracking
- Per diem documentation
- Dedicated bookkeeper
- Up to 150 transactions/mo
Small Fleet
For fleets of 2–10 trucks with employee drivers, higher fuel volume, and more transactions.
- Everything in Starter
- Up to 400 transactions/mo
- Driver payroll management
- Monthly bookkeeper calls
- Unlimited phone & email support
Large Fleet
For large fleets, freight brokers, and multi-entity transportation companies.
- Everything in Growth
- Up to 750 transactions/mo
- Multi-entity support
- Annual tax filing included
- Dedicated account manager
Large fleet or multi-entity operation? Let's talk custom pricing →
Transportation Bookkeeping Questions
Yes. We maintain the monthly mileage and fuel records by state that IFTA requires, and we prepare your quarterly IFTA summary report so it's ready to submit. We work with your CPA or submit through your state's IFTA portal. Accurate records mean no penalties and clean audits.
Absolutely. We manage payroll for W-2 employee drivers and track payments to 1099 independent contractors separately. At year-end we prepare all 1099-NEC forms for your contractors. We also flag any driver classification issues before they become IRS problems.
We work with QuickBooks Online as your primary bookkeeping platform and integrate with data from major TMS and ELD systems. Fuel card data from EFS, Comdata, and major fleet cards are reconciled monthly. If you use specialized trucking software, we'll work with your data export.
Yes. We set up QuickBooks with classes for each truck or trailer so you can see revenue, fuel cost, maintenance, and net income broken down per unit. This tells you exactly which trucks are profitable and which are costing you money — critical information for fleet management decisions.
Yes — and this is one of the most common situations we see with trucking companies. We offer catch-up bookkeeping to clean up months or even years of backlogged records, including reconstructing IFTA mileage and fuel data. Once you're current, we move you onto a monthly plan.
Ready to Get Your Trucking Business Financially on Track?
Get matched with a dedicated transportation bookkeeper in 24 hours. Setup takes 8 minutes and there are no fees to get started.
Accountlet LLC provides bookkeeping services and does not offer Audit, Review, or Attestation Services. Accountlet does not file IFTA returns on behalf of clients but prepares the records and reports needed for filing. Prices shown are starting rates.