Keep Your Fleet Moving.
Keep Your Books Clean.
Income, expenses, mileage, depreciation — get a dedicated U.S.-based bookkeeper who understands the financial complexity of running a transportation or fleet services business.
Bookkeeping for Every Type of Transportation Business
From solo owner-operators to multi-truck fleets and logistics companies — we have the expertise your business needs.
Owner-Operators
Solo CDL drivers running their own authority. Income tracking, fuel costs, mileage, and vehicle depreciation — all handled.
Small Trucking Fleets
2–20 truck operations with employee and contractor drivers. Payroll, fuel, maintenance, and revenue tracking per unit.
Freight Brokers
Commission income, carrier payments, and load tracking — clean books that show your true brokerage profitability.
Courier & Delivery Services
Local delivery fleets, last-mile logistics, and courier companies managing high-volume route revenue.
Dump Truck & Specialty Haulers
Construction haulers, flatbed operators, and oversize load carriers with job-based revenue tracking.
Limousine & Car Services
Limo operators, black car services, and chauffeur companies — income, vehicle expenses, and driver payroll organized and clean.
Fleet Services Companies
Fleet management, vehicle rental, and fleet maintenance businesses — vehicle depreciation, fuel expenses, and revenue tracking per unit.
Trucking Finances Are Unlike Any Other Industry.
Freight income, fuel costs, vehicle depreciation, mileage logs, and multi-client invoicing — transportation bookkeeping requires attention to detail that most general bookkeepers simply can't provide.
Tracking Income Across Loads & Clients
Freight revenue, broker payments, charter fees, and fleet contracts all arrive differently and on different schedules. Without organized books, you never know exactly what you've earned and from whom.
Fuel & Operating Expense Categorization
Fuel, tires, tolls, insurance, repairs — transportation businesses have dozens of expense categories that need to be correctly organized so you can see your true operating costs and margins.
Owner-Operator vs. Employee Classification
Misclassifying a driver as a 1099 contractor when they should be a W-2 employee exposes you to massive IRS penalties. The rules in trucking are uniquely complex and frequently audited.
Equipment & Maintenance Tracking
Trucks, trailers, and equipment are your biggest assets — and your biggest expenses. Proper depreciation, maintenance cost tracking, and Section 179 deductions require meticulous records.
Fuel Surcharges & Load Revenue
Base freight rates, fuel surcharges, accessorial fees, and detention charges all need to be tracked separately and reconciled against what was actually collected from brokers and shippers.
Multi-State Compliance
Operating across state lines means tax obligations in multiple jurisdictions. Without organized books, multi-state filings become a compliance nightmare that puts your authority at risk.
Organized Books That Show the True Financial Health of Your Fleet
We build your QuickBooks around how your transportation business actually operates — income by load or client, costs by vehicle, and mileage and depreciation records that give you a clear financial picture every month.
- Income tracking by load, route, or client — know exactly what each job earns
- Fuel & operating expense categorization — every cost correctly organized monthly
- Driver payroll & 1099 management — correct classification, zero IRS exposure
- Equipment depreciation & Section 179 — every asset maximized at tax time
- Revenue tracking by load or truck — know exactly what each unit earns
- Broker & shipper reconciliation — every payment matched against your invoices
Monthly Bookkeeping Summary
All states reconciled · Ready to file
Everything We Handle for Your Transportation Business
Your dedicated bookkeeper covers every financial angle — from load revenue to quarterly tax filings.
Income Tracking by Job or Client
Revenue from every load, route, charter, or contract tracked and categorized by source.
Fuel & Operating Expense Tracking
Fuel, tolls, insurance, and repairs categorized correctly every month for accurate P&L reporting.
Driver Payroll & 1099s
W-2 employees and 1099 contractors managed correctly with zero misclassification risk.
Fleet & Equipment Depreciation
Trucks, trailers, and equipment depreciated on correct schedules with Section 179 applied.
Revenue Tracking by Load or Truck
Know exactly what each truck or load earns — not just a blended total.
Maintenance & Repair Tracking
All maintenance expenses categorized correctly for accurate operating cost reporting.
Fuel Card Reconciliation
EFS, Comdata, and fleet fuel card transactions reconciled against your bank monthly.
Broker & Shipper Reconciliation
Every load payment matched against your invoices — missing payments caught immediately.
Tax-Ready Books Year-Round
Schedule C or Form 1120-S ready books delivered clean to your CPA at year-end.
Plans Built for Every Size Fleet
No hidden fees. No setup costs. Cancel anytime with 30 days notice.
Owner-Operator
Perfect for solo CDL drivers and owner-operators with up to $15,000/mo in expenses.
- Monthly bookkeeping & reconciliation
- Mileage & expense tracking
- Vehicle depreciation schedules
- Dedicated bookkeeper
- Up to $15,000/mo in expenses
Small Fleet
For fleets of 2–10 trucks with employee drivers, higher fuel volume, and more transactions.
- Everything in Essential
- $15,000–$50,000/mo in expenses
- Driver payroll management
- Monthly bookkeeper calls
- Unlimited phone & email support
Large Fleet
For large fleets, freight brokers, and multi-entity transportation companies.
- Everything in Professional
- $50,000–$100,000/mo in expenses
- Multi-entity support
- Annual tax filing included
- Dedicated account manager
Large fleet or multi-entity operation? Let's talk custom pricing →
Transportation Bookkeeping Questions
We record and organize all business mileage, fuel purchases, tolls, maintenance, insurance, and other operating expenses monthly. Every expense is categorized correctly in QuickBooks so your P&L accurately reflects what it costs to run each vehicle. At year-end, your CPA gets clean, organized books that make filing straightforward.
Absolutely. We manage payroll for W-2 employee drivers and track payments to 1099 independent contractors separately. At year-end we prepare all 1099-NEC forms for your contractors. We also flag any driver classification issues before they become IRS problems.
We work with QuickBooks Online as your primary bookkeeping platform and integrate with data from major TMS and ELD systems. Fuel card data from EFS, Comdata, and major fleet cards are reconciled monthly. If you use specialized trucking software, we'll work with your data export.
Yes. We set up QuickBooks with classes for each truck or trailer so you can see revenue, fuel cost, maintenance, and net income broken down per unit. This tells you exactly which trucks are profitable and which are costing you money — critical information for fleet management decisions.
Yes — and this is one of the most common situations we see with trucking companies. We offer catch-up bookkeeping to clean up months or even years of backlogged records, Once you're current, we move you onto a monthly plan.
Ready to Get Your Transportation Business Financially on Track?
Tell us about your transportation business and we’ll review your needs and respond within one business day. Setup is quick and there are no fees to get started.
Accountlet LLC provides bookkeeping services and does not offer Audit, Review, or Attestation Services. Services include income tracking, expense categorization, mileage records, and depreciation — Accountlet does not provide tax filing, IFTA filing, or regulatory compliance services. Prices shown are starting rates.